Public Hearing
Preliminary Budget for Fiscal Year 2010-2011
Board Chair Sterrett opened public hearing, with no one present to speak on the preliminary budget for fiscal year 2010 – 2011, Sterrett closed public hearing.
Consent Calendar (ACTION)
Board Member Bonato had one change to the minutes.
- a. To Approve Bills to be Paid, warrants #13883 - #13949 in the amount of $306,034.26 dated July 8, 2010.
- b. To Approve Minutes of February 25, 2010.
Upon motion of Hurd/Donaghu, the items under consent calendar were approved as presented with the one change to the minutes. Board Member Shepard abstained from the warrants and minutes.
Report From Onstage Theatre
Onstage Director Helen Means thanked the District and Board for thinking of Onstage as a co-sponsored group even though they are not at the School House any longer. She said they have been looking into a grant to repair the School House. Means said they performed two shows last season at the Lesher Center small theatre. She passed out a flyer with the upcoming shows where one is in October, one in February and a third show at a small theatre in Concord, but it is still pending. Their Christmas show will be at a small theatre off of Treat in Concord. She announced the annual spaghetti feed at Dallimonti’s is on Monday, September 20. Means stated they managed to pay all the bills with maybe $20 left in their account. Board Chair Sterrett thanked Means for her report and suggested to add a line for donations when they print out the order sheets for the tickets.
Bond Project Updates
- a. To Consider Contract for Interior Design Services for the Senior Center and Teen Center (ACTION)
The General Manager introduced Beverly Moris from Page and Moris. The General Manager announced the Selection Committee consisted of Board Member Cecile Shepard, Architect Steve Harriman, and staff members Carrie Miller, Katrina Hunn and Kendra Luke. He said there were three firms interviewed. Project Manager Ron Johnson has worked with Moris on other projects and had strong recommendations for Page and Morris. Board Member Shepard stated that Architect Steve Harriman was very impressed with the custom details and drawings. Moris presented some drawings from a project that she is working on for the San Mateo Library to show as an example. She presented the decision management schedule, which shows the layouts, interior finishes and furniture, which during the construction phase, may affect the location of walls, power, data outlets and finishes, so layouts are important. The Board had some questions that Moris answered. Board Chair Sterrett thanked Moris for attending the meeting and they all look forward to working with her. She stated that she will be the contact and will be attending future meetings.
Upon motion of Shepard/Hurd, the Board approved the contract for Interior Design Services for the Senior Center and Teen Center with Page and Moris for $45,878, plus 10% contingency of $4,588 for a total of $50,466; Teen Center at $14,393 and Senior Center at $30,885.
- b. To Consider Bond Measure Decision Making Authority (ACTION)
The General Manager reviewed the updated document for the bond measure decision making authority. He stated that the AD-Hoc Committee has been eliminated and Johnson added an organizational chart. Board Chair Sterrett asked a question on option #2 where it states that on the construction phase it mentions putting the items under consent calendar for the Board agenda. She stated that any item on the consent calendar can be pulled to have discussion on it if needed. Board Member Shepard asked about the monthly reports and the General Manager commented that there will be reports that will be sent out monthly. Bonato had a question under Bid and Award Phase where it states that each contract awarded would include a ten percent contract contingency. Bonato believes that it automatically allows the contractor to have an additional 10% payment. Shepard stated that the contractor would know that it is a 10% contingency based on any change orders. Bonato said there needs to be a “the meeting of the minds” and when the bids come in and there are differences, there needs to be some adjustments made to the budgets of projects that are affected. She said she wants some assurance, so she can feel more comfortable to say that the General Manager has authority to make these decisions. Some further discussion followed in regards to concerns of approving designs and the Board receiving the information before they are submitted. The General Manager said the Board will have the final authority for approvals. In regards to the cumulative caps, Bonato, Shepard and Sterrett would recommend having a cumulative cap on change orders, Donaghu and Hurd said they feel that it is not needed and Project Manager Ron Johnson did not recommend it, but if it is what the majority of the Board wants, cumulative caps would be fine. Bonato had some questions in regards to the Pleasant Hill Community Foundation and how the money is invested and if the rates are competitive.
Board Chair Sterrett stated that the decision making authority will need to be refined and brought back to the Board for approval and the option favored is option #2. The General Manager said option #2 is part of option #1.
- c. Projects Status/Update
The General Manager said there was some discussion on the Winslow Center and wanted to clarify that the Board did approve utilizing Measure WW funds for 62 paved parking spaces and two upgraded modular buildings at the Winslow Center. He stated there was not an approval to permanently move the preschool program to the Winslow Center, there was discussion, but not a decision to do so until after a study session. Board Member Shepard stated she requested a list of what the modular buildings would be used for after childcare is moved back to the Community Center. She said it was a way for her to make a decision. Staff is working on the possible programs for that site. The General Manager stated that Project Manager Ron Johnson has three firms that are submitting proposals on the theatre study. He said at some point after interviews, he will come back to the Board for approval. Board Member Shepard asked if there will also be a study for childcare as well. The General Manager said they are concentrating on the little theatre as the Board wanted, but he can request to have childcare study proposals submitted as well.
The General Manager said the Mitigated Negative Declaration is almost complete. He said the City is reviewing the draft and hopefully by next week, it will be completed and the official 30 day public review period will begin. |
Board Announcements And Requests To Staff
Board Member Shepard enjoyed the 4th of July festivities. She said that she will not be at the next Board Meeting on July 22, 2010.
Board Member Donaghu said he was a judge for the 4th of July parade and said it was a very good parade. He said the activities in the park were busy and everyone seemed to have a good time, the fireworks were excellent as well as the DVC Pop Band. He expressed kudos to Jim Bonato, President of the Fourth of July Commission, who put in a long day and year in preparing for the event. He said he did an excellent job. He said Dave Peters was great as Uncle Sam and the kids loved him.
Board Member Bonato said one of her co-workers lives over by Chilpancingo Park and earlier commented about the worry of crime and people in the park. Bonato commented that her co-worker said it has turned around and there aren’t homeless people there and the park looks in good shape. Bonato wanted to pass the comment on to staff. She said she has friends that live in Woodside Hills where their property backs up to the open space where the fire was last year and were worried about the weed abatement and it was taken care of that day. She said there was one call and one letter received that people expressed their position in regards to the instructional garden.
Board Member Hurd said the 4th of July parade was fun and he was able to ride in a corvette. He said it was a great event.
Board Chair Sterrett said the 4th of July event was great and she wanted to recognize the Recreation & Park District staff for all their work and efforts for the day. She said it takes a lot of people such as the Fourth of July Commission and many other community volunteers that made major contributions. She passed out the Certificate of Appreciation from the Fourth of July Commission which was awarded to the District. She thanked them all. She will be attending the Contra Costa Special Districts Quarterly Meeting on Monday, July 19. She will not be attending the July 22, 2010 Board Meeting.
Staff Announcements
The General Manager made the following announcements:
- Past employee Mike Manning, who was Recreation Superintendent from 1967 – 1979, passed away from cancer.
- Reminder that on July 17 the Friends of Rodgers Ranch have their fundraiser at Mangini Farms.
- The annual Kaiser increase was renewed at 5.17% increase, which is good news because they have been double digits increases in the past.
- Recreation Supervisor Katrina Hunn reminded everyone that the Moonlight Movie is tomorrow night at City Hall Lawn showing Ice Age starting at 8:45 p.m. and on the following Friday, July 16 there will be a Garage Band Concert at 7:00 p.m. Board Member Donaghu asked how many were in attendance at the last Garage Band Concert. Hunn stated there was about 80 – 90 participants, but expects to have a larger crowd this time due to the bands performing; The Rubber Munchkin Experience and the winner of the Battle of the Bands from last year, Devil’s Angels.
Adjournment
Board Chair Sterrett adjourned the meeting at 9:05 p.m. in honor of Michael Manning.
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