Pleasant Hill Recreation & Park District
Board of Directors Meeting
April 8, 2010
The April 8, 2010 Board Meeting of the Pleasant Hill Recreation & Park District Board of Directors was called to order by Board Chair Sherry Sterrett at 7:00 p.m. in the Conference Room at the Administration Office.
Pledge of Allegiance
Building Maintenance Employee Carrie Miller led the Pledge of Allegiance.
JANET PIPER, Representative of the Friends of the Library and Pleasant Hill resident –reported that they have moved to the County Library in Pleasant Hill since the School House has closed. She said there is just enough room in between the big book sales to store donations. Piper mentioned there are a couple of book shelves in the library designated for books for sale from 50 cents to $1.00 per book, averaging about $1,000 a month. She said they support many things and last year had about $20,000 in funds to put towards various programs such as speakers, children programs and other costs. She said they have been asked to build a platform, with help from the Scouts, for the speakers to use. She commented their strength is in their volunteers and has about 4,200 volunteer hours. Piper said they need more storage space and there were many changes with the library. She commented that it is the most frequented library. She has tried to resign, but is still continuing as President until she can find a replacement.
Board Chair Sterrett thanked Piper for her report and efforts. Board Member Bonato commented that donations made by the Friends of the Library to the Library are very much appreciated, such as $15,000 donated for general materials, when the County does not have funds to give to the Library, is a valuable contribution from the club. Piper commented she has seen some children that come out with 12 – 15 books and it is encouraging to see children enjoying books.
Board Member Cecile Shepard arrived at 7:05 p.m.
Ex-Officio Member Report, Nasreen Broomand, CPHS
Ex-Officio Member Broomand said College Park High School is on Spring Break. She said the School Administrators are trying to cancel the lunch time activities because it makes the students too rowdy and may be causing fights to occur, even though they did not occur during the lunch time activities. She said they are going to have a meeting with the leadership class and the School Administrators to discuss the situation. She mentioned that by taking away the activities, school spirits will not be raised. She said they are working on the Moving Up Rally with a senior slideshow and just completed the third quarter. She said Teen Council assisted with the Eggciting Egg Hunt and enjoyed helping out. The Semi-formal Black and White Ball is coming up on April 30 and they will be selling tickets for the event.
Consent Calendar (ACTION)
To Approve Bills to be paid, warrants #13506 – #13569 in the amount of $224,267.23 dated April 8, 2010.
To Approve Minutes of January 28, 2010.
Upon motion of Donaghu/Shepard, the items under consent calendar were approved as presented.
To Consider Nominations for the Soroptimist Youth Recognition Awards Night (ACTION)
The General Manager explained the annual event for the Soroptimist Youth Recognition Awards Night on April 22 at the Community Center at 7:00 p.m. He stated it gives the District Board an opportunity to recognize outstanding youth in the community. The ex-officio is always nominated each year for their efforts serving on the Board and this year Teen Supervisor Katrina Hunn also nominated the seniors on the Teen Council that have served for many years. So the recommended nominees for this year are: Nasreen Broomand (CPHS), Ben Altman (CPHS), Brett Cantrell (Acalanes HS), Brittany Goonan (CPHS), Taylor Jones (CPHS), Jenna Landry (Carondelet), Allison Maeyama (CPHS), Sarah Power (CPHS), Priscilla Rodriguez (CPHS) and Nicole Thompson (CPHS).
Board Chair Sterrett said she would like to attend the event and suggested having the next Board Meeting at the Community Center and to start earlier at 5:00 p.m. so the Board Members and staff may attend the youth awards event. Board Member Shepard mentioned she will be out of town and would not make the next board meeting. All other board members stated they would be available for an earlier meeting. The Board decided to have the Board Meeting on April 22 at 5:00 p.m. at the Community Center.
Upon motion of Bonato/Donaghu, the Board approved the nominees suggested for the Soroptimist Youth Recognition Awards Night.
To Consider Agreement with the Dahlin Group for Architectural and Related Services for the New Community Center (ACTION)
Board Chair Sterrett announced that Board Member Bonato has a family member that works for the Dahlin Group, therefore Board Member Bonato chose to excuse herself from this agenda item. The General Manager introduced Ron Johnson the new project manager and Karl Danielson with the Dahlin Group.
The General Manager said there were many revisions made to the agreement with the Dahlin Group and that he appreciates Ron Johnson’s efforts in regards to getting more items into the agreement to make it more comprehensive. He said he shifted more to the fixed fee portion and added more consulting services into the agreement. Johnson said that they incorporated all the design disciplines to develop a complete package for the Community Center. It includes reimbursable expenses as well and at this point they don’t anticipate adding anything to the contract. The General Manager recommended approval of the agreement with the Dahlin Group.
Board Member Donaghu had a question about the revisions to the existing parking lot which are not included and asked if it would have to be completed. The General Manager said that it has not been determined yet and it is not in the agreement because there are issues with trees and repaving would have to be considered. Board Chair Sterrett said at the end of exhibit A there are items listed that are not in the agreement (i.e. theatrical lighting) and asked why these items are not included. The General Manager stated as the plans get farther along and some of the items are needed, they will be covered when the time comes. Sterrett said she would like to know if there is an opportunity to have stronger circuits to accommodate additional lights if needed. It was agreed that this would be good to keep in mind. Sterrett had additional questions and Danielson with the Dahlin Group answered them. The General Manager is excited to keep going on the plans and there will be a planning commission meeting on April 27 and Danielson will be attending. Sterrett stated the new contract cost for the Dahlin Group is $996,300.
Upon motion of Donaghu/Hurd, the Board unanimously approved the agreement with the Dahlin Group for architectural and related services for the new Community Center.
Board Member Bonato returned to the meeting.
To Consider Proposal for Geotechnical Services for the Community Center (ACTION)
The General Manager commented that Karl Danielson with Dahlin Group already met with Purcell, Rhoades and Associates on where he wanted the holes to be drilled and tested. He said the contract is not to exceed $10,600. The General Manager is recommending to approve the proposal for completion of the geotechnical services for the Community Center.
Board Chair Sterrett asked why they are asking for eight borings where on other contracts there were only five to six borings recommended. Danielson commented that it is six borings because two were eliminated.
Upon motion of Hurd/Donaghu, the Board approved the proposal with Purcell, Rhoades and Associates (PRA) for geotechnical services for the Community Center.
Presentation of California Parks and Recreation Society (CPRS) “PARKS MAKE LIFE BETTER” Public Relations Campaign
The General Manager showed a PowerPoint presentation of the CPRS “Parks Make Life Better” campaign. He explained that CPRS hired a firm to conduct surveys and studies that found many people enjoy parks and it does improve their lives. CPRS has instituted a statewide branding campaign promoting parks. The Board enjoyed the presentation and agreed that parks are important for the community. The General Manager also showed the news reel of Aquatics Supervisor Korey Riley’s interview on the news featuring the April Pools Day on April 3. Other news reels were shown on Pleasant Hill Recreation Eggciting Egg Hunt and last summer’s drowning in Antioch where they interviewed Riley in regards to water safety.
Bond Project Update
The General Manager said Project Manager Ron Johnson will meet with the Bond Projects Committee on Tuesday, April 27 at 4:00 p.m. He said the City Planning Commission will be meeting at 7:00 p.m. on the same day to review all bond projects. The Senior Center Architect Steve Harriman and Community Center Architect Karl Danielson will be present at that meeting. He said there needs to be a study session set up before he goes in for surgery on April 30. The Board decided on 5:00 p.m. on April 27 after the Bond Projects Committee Meeting.
The General Manager stated at the last Board Meeting that there were issues with the CEQA requirements and City noise ordinances where Pleasant Oaks Park exceeds the current City standards. The CEQA consultant commented that the City noise ordinances were the most stringent ones they have come across. He said they met with City representatives and they came up with some measures to make it work. He said it looks like they have worked it out.
Project Manager Johnson said he will have a draft budget for the projects and a draft master schedule completed for the meeting.
Board Announcements And Requests To Staff
Minutes_4-8-2010Pleasant Hill Recreation & Park District - Clubs and Organizations
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Meeting Minutes
Pleasant Hill Recreation & Park District
Board of Directors Meeting
April 8, 2010
The April 8, 2010 Board Meeting of the Pleasant Hill Recreation & Park District Board of Directors was called to order by Board Chair Sherry Sterrett at 7:00 p.m. in the Conference Room at the Administration Office.
Pledge of Allegiance
Building Maintenance Employee Carrie Miller led the Pledge of Allegiance.
JANET PIPER, Representative of the Friends of the Library and Pleasant Hill resident –reported that they have moved to the County Library in Pleasant Hill since the School House has closed. She said there is just enough room in between the big book sales to store donations. Piper mentioned there are a couple of book shelves in the library designated for books for sale from 50 cents to $1.00 per book, averaging about $1,000 a month. She said they support many things and last year had about $20,000 in funds to put towards various programs such as speakers, children programs and other costs. She said they have been asked to build a platform, with help from the Scouts, for the speakers to use. She commented their strength is in their volunteers and has about 4,200 volunteer hours. Piper said they need more storage space and there were many changes with the library. She commented that it is the most frequented library. She has tried to resign, but is still continuing as President until she can find a replacement.
Board Chair Sterrett thanked Piper for her report and efforts. Board Member Bonato commented that donations made by the Friends of the Library to the Library are very much appreciated, such as $15,000 donated for general materials, when the County does not have funds to give to the Library, is a valuable contribution from the club. Piper commented she has seen some children that come out with 12 – 15 books and it is encouraging to see children enjoying books.
Board Member Cecile Shepard arrived at 7:05 p.m.
Ex-Officio Member Report, Nasreen Broomand, CPHS
Ex-Officio Member Broomand said College Park High School is on Spring Break. She said the School Administrators are trying to cancel the lunch time activities because it makes the students too rowdy and may be causing fights to occur, even though they did not occur during the lunch time activities. She said they are going to have a meeting with the leadership class and the School Administrators to discuss the situation. She mentioned that by taking away the activities, school spirits will not be raised. She said they are working on the Moving Up Rally with a senior slideshow and just completed the third quarter. She said Teen Council assisted with the Eggciting Egg Hunt and enjoyed helping out. The Semi-formal Black and White Ball is coming up on April 30 and they will be selling tickets for the event.
Consent Calendar (ACTION)
To Approve Bills to be paid, warrants #13506 – #13569 in the amount of $224,267.23 dated April 8, 2010.
To Approve Minutes of January 28, 2010.
Upon motion of Donaghu/Shepard, the items under consent calendar were approved as presented.
To Consider Nominations for the Soroptimist Youth Recognition Awards Night (ACTION)
The General Manager explained the annual event for the Soroptimist Youth Recognition Awards Night on April 22 at the Community Center at 7:00 p.m. He stated it gives the District Board an opportunity to recognize outstanding youth in the community. The ex-officio is always nominated each year for their efforts serving on the Board and this year Teen Supervisor Katrina Hunn also nominated the seniors on the Teen Council that have served for many years. So the recommended nominees for this year are: Nasreen Broomand (CPHS), Ben Altman (CPHS), Brett Cantrell (Acalanes HS), Brittany Goonan (CPHS), Taylor Jones (CPHS), Jenna Landry (Carondelet), Allison Maeyama (CPHS), Sarah Power (CPHS), Priscilla Rodriguez (CPHS) and Nicole Thompson (CPHS).
Board Chair Sterrett said she would like to attend the event and suggested having the next Board Meeting at the Community Center and to start earlier at 5:00 p.m. so the Board Members and staff may attend the youth awards event. Board Member Shepard mentioned she will be out of town and would not make the next board meeting. All other board members stated they would be available for an earlier meeting. The Board decided to have the Board Meeting on April 22 at 5:00 p.m. at the Community Center.
Upon motion of Bonato/Donaghu, the Board approved the nominees suggested for the Soroptimist Youth Recognition Awards Night.
To Consider Agreement with the Dahlin Group for Architectural and Related Services for the New Community Center (ACTION)
Board Chair Sterrett announced that Board Member Bonato has a family member that works for the Dahlin Group, therefore Board Member Bonato chose to excuse herself from this agenda item. The General Manager introduced Ron Johnson the new project manager and Karl Danielson with the Dahlin Group.
The General Manager said there were many revisions made to the agreement with the Dahlin Group and that he appreciates Ron Johnson’s efforts in regards to getting more items into the agreement to make it more comprehensive. He said he shifted more to the fixed fee portion and added more consulting services into the agreement. Johnson said that they incorporated all the design disciplines to develop a complete package for the Community Center. It includes reimbursable expenses as well and at this point they don’t anticipate adding anything to the contract. The General Manager recommended approval of the agreement with the Dahlin Group.
Board Member Donaghu had a question about the revisions to the existing parking lot which are not included and asked if it would have to be completed. The General Manager said that it has not been determined yet and it is not in the agreement because there are issues with trees and repaving would have to be considered. Board Chair Sterrett said at the end of exhibit A there are items listed that are not in the agreement (i.e. theatrical lighting) and asked why these items are not included. The General Manager stated as the plans get farther along and some of the items are needed, they will be covered when the time comes. Sterrett said she would like to know if there is an opportunity to have stronger circuits to accommodate additional lights if needed. It was agreed that this would be good to keep in mind. Sterrett had additional questions and Danielson with the Dahlin Group answered them. The General Manager is excited to keep going on the plans and there will be a planning commission meeting on April 27 and Danielson will be attending. Sterrett stated the new contract cost for the Dahlin Group is $996,300.
Upon motion of Donaghu/Hurd, the Board unanimously approved the agreement with the Dahlin Group for architectural and related services for the new Community Center.
Board Member Bonato returned to the meeting.
To Consider Proposal for Geotechnical Services for the Community Center (ACTION)
The General Manager commented that Karl Danielson with Dahlin Group already met with Purcell, Rhoades and Associates on where he wanted the holes to be drilled and tested. He said the contract is not to exceed $10,600. The General Manager is recommending to approve the proposal for completion of the geotechnical services for the Community Center.
Board Chair Sterrett asked why they are asking for eight borings where on other contracts there were only five to six borings recommended. Danielson commented that it is six borings because two were eliminated.
Upon motion of Hurd/Donaghu, the Board approved the proposal with Purcell, Rhoades and Associates (PRA) for geotechnical services for the Community Center.
Presentation of California Parks and Recreation Society (CPRS) “PARKS MAKE LIFE BETTER” Public Relations Campaign
The General Manager showed a PowerPoint presentation of the CPRS “Parks Make Life Better” campaign. He explained that CPRS hired a firm to conduct surveys and studies that found many people enjoy parks and it does improve their lives. CPRS has instituted a statewide branding campaign promoting parks. The Board enjoyed the presentation and agreed that parks are important for the community. The General Manager also showed the news reel of Aquatics Supervisor Korey Riley’s interview on the news featuring the April Pools Day on April 3. Other news reels were shown on Pleasant Hill Recreation Eggciting Egg Hunt and last summer’s drowning in Antioch where they interviewed Riley in regards to water safety.
Bond Project Update
The General Manager said Project Manager Ron Johnson will meet with the Bond Projects Committee on Tuesday, April 27 at 4:00 p.m. He said the City Planning Commission will be meeting at 7:00 p.m. on the same day to review all bond projects. The Senior Center Architect Steve Harriman and Community Center Architect Karl Danielson will be present at that meeting. He said there needs to be a study session set up before he goes in for surgery on April 30. The Board decided on 5:00 p.m. on April 27 after the Bond Projects Committee Meeting.
The General Manager stated at the last Board Meeting that there were issues with the CEQA requirements and City noise ordinances where Pleasant Oaks Park exceeds the current City standards. The CEQA consultant commented that the City noise ordinances were the most stringent ones they have come across. He said they met with City representatives and they came up with some measures to make it work. He said it looks like they have worked it out.
Project Manager Johnson said he will have a draft budget for the projects and a draft master schedule completed for the meeting.
Board Announcements And Requests To Staff
oard Member Donaghu said he will be attending the Chamber of Commerce Board Meeting next Thursday. The new Jack’s Restaurant is scheduled to open on May 15 located where the Left Bank Restaurant used to be.
Board Member Bonato has a compliment to pass on to staff. She said she heard from bocce players that are pleased with the condition of the courts at Rodgers Smith Park and that staff has done a tremendous job.
Board Chair Sterrett said the Eggciting Egg Hunt and the April Pools Day event at the Park Pool were successful events and staff worked hard. On April 21 there is a LAFCO MSR review meeting. She received a letter at the last Board Meeting from the Pleasant Hill Historical Society who wanted to know the future of the School House and if they can be housed at the current or new Senior Center. She requested the General Manager to send a response letter thanking them for their letter, but specifying that we cannot find a home for them yet.
Staff Announcements
The General Manager made the following announcements:
The CCSDA Quarterly Meeting is on April 19 and a PowerPoint presentation is being worked on to present at the meeting regarding the Pleasant Hill Recreation & Park District. He said at that meeting the Independent Special District votes will be taking place and he has only received a letter from George Schmidt, but the other candidate is Dwight Meadows. Board Chair Sterrett will be voting on behalf of the District.
The Taste of the Vine is at the Senior Center tomorrow night.
Adjournment
Board Chair Sterrett adjourned the meeting at 8:25 p.m.
Prepared by Robert B. Berggren, Clerk of the Board
